Daily Active Screening for COVID-19 of Persons Entering
Every person arriving at Royal Montessori MUST be actively screened daily PRIOR to entering the centre. The screening information must be documented on the appropriate COVID-19 Active Screening Forms for Staff, Households or Essential Visitors and Vendors to facilitate contact tracing by Peel Public Health in the event of a confirmed COVID-19 case or outbreak.
Daily active screening will be completed upon arrival at the RMS at our screening table which will be located outside of our main yellow double doors. Screeners should take appropriate precautions when screening as described in the procedures below.
Individuals re-entering Royal Montessori School (leaving and coming back on the same day) must be screened again PRIOR to re-entering the centre.
There should be no volunteers, students or non-essential visitors permitted to enter the child care setting. Essential visitors who will be permitted may include professionals delivering supports for children with special needs, Ministry staff and other public officials such as the fire marshal, public health inspectors, etc. Essential visitors will be required to meet all daily active screening requirements prior to entering the centre.
Individuals who were previously ill, have been symptom free for 24 hours, and have tested negative for COVID-19 must complete additional screening using the COVID-19 Re-entry Screening Form for Previously Ill Individuals PRIOR to also completing the daily active screening process. These individuals must provide Royal Montessori School Supervisor with a copy of the negative COVID-19 test result.
The Royal Montessori School has the option of conducting active screening by phone and/or through a screening station. Please note that a screening station will still be needed for staff/children/essential visitors who have not taken a temperature before arrival.
Staff must be trained on conducting the screening using the COVID-19 Active Screening Forms for Staff, Households or Essential Visitors and Vendors as well as using the COVID-19 Re-entry Screening Form for Previously Ill Individuals in situations where previously ill individuals who have tested negative are returning to the centre.
Any staff/parent/child/essential visitor who arrives at RMS and answers YES to ANY of the questions on the active screening form will be directed to not enter Royal Montessori School and to return home immediately.
COVID-19 testing will be required for any staff/parent/child/household member experiencing new or worsening symptoms before returning to the school. Staff or children with a pre-existing medical condition that corresponds to a COVID-19 symptom (e.g. asthmatic cough, rash) should have this documented in their file. Only medical notes from physicians or nurse practitioners that indicate that the individual is free from communicable disease are acceptable. Individuals who choose not to have COVID-19 testing must be excluded from the child care setting for 14 days.
The Supervisor will provide contact information for Peel Public Health for information on symptoms, getting tested and self-isolation. When calling Peel Public Health, the Supervisor should collect as much information as possible, including:
- Who is symptomatic (child/parent/household member/staff) an age (if child)?
- Type of symptoms?
- Date and time of onset of symptoms?
- Circumstances when symptoms began?
- Where symptoms experienced (child care centre or at home)?
- How long has child attended the child care centre?
- Did individual answer YES to any other screening questions?
The Supervisor will contact Peel Public Health for any information and actions for staff and other parents/guardians while test results are pending. Peel Public Health will provide the following advice on return to child care for the staff/child once the staff’s/child’s/household member’s test results are known:
- Staff and children must self-isolate for 14 days from the start of symptoms (unless tested negative for COVID-19). Any siblings of the child attending Royal Montessori School must also be excluded from the school.
If tested negative for COVID-19, the staff/child may return to the RMS 24 hours after symptoms resolve if they have not been exposed to a confirmed or suspected case of COVID-19.
If tested positive for COVID-19, staff/child will be required to continue self-isolation for 14 days from the start of symptoms. Peel Public Health will confirm when staff/child can return to Royal Montessori School.
- Staff or children who have been identified as a close contact of a confirmed or suspected case of COVID-19 should be excluded from RMS for 14 days after their last exposure, regardless of their test result.
- The need to isolate close contacts while test results are pending will be assessed on a case by case basis.
- If screened negative (NO to ALL questions), the parent/staff may take a temperature (if not taken at home) at the screening table and then sanitize their hands.
- Once the parent/guardian and child(ren) have all passed the active screening requirements, the child(ren) will be escorted into the school by staff. Parents/guardians are discouraged from entering the school. Pick-up and drop-off of child(ren) should happen outside the doors of Royal Montessori School unless it is determined that there is a need for a parent/guardian to enter the setting.
- Considerations for stroller storage should be made if this typically takes place inside the school setting (for example, designating a space outside of the child care setting so that parents do not need to enter the building to leave the stroller).
Screening by Phone:
- If arriving in a personal vehicle, the parent/staff may complete the active screening questions by phone. The Supervisor will complete the active screening for staff using the COVID-19 Active Screening Form for Staff. The Supervisor will provide families with a phone number to call upon arrival at the centre so that the COVID-19 Active Screening Form for Households can be completed by staff over the phone with the parent/guardian and documented. Families should allow extra time upon arrival for screening to be completed.
Screening at a Station:
The Supervisor is required to ensure that the following steps are completed:
- Identify/set up the screening station and assign staff to conduct the screening: o Place the screening table at the front entrance.
- Only ONE entrance/exit is to be used for access to Royal Montessori School to ensure that each person is screened. Staff conducting the screening must maintain a minimum 2-meter distance from the person being screened as much as possible or be separated by a physical barrier (such as a plexiglass barrier), and wear personal protective equipment (PPE) (i.e., surgical/procedural mask, eye protection (goggles or face shield)). Staff should follow guidance provided on how to properly put on and take off PPE.
- Place posters or signage outside the front entrance and drop-off area identifying the screening process.
- Implement measures to physically separate or impose physical distance of at least 2 meters between persons. This could be done by using physical partitions, visual cues or signage to limit close contact. Place hand sanitizer at the screening table. Ensure it is visible to every person entering the building. Once a person has passed the active screening, she/he must complete hand hygiene with the hand sanitizer (minimum 60% alcohol content)
- Temperature must be recorded for every person entering Royal Montessori School. Individuals will be asked to self-monitor temperature at home and to report their temperature upon arrival as part of the screening process. If a temperature was not taken in advance of arriving at RMS, the screening station must have a forehead thermometer or a digital thermometer with a supply of single use tips available. A waste container must be available at the screening table to dispose of thermometer tips, which can be disposed of in the regular garbage afterward. Disinfectant must also be available at the screening table to disinfect the thermometer in-between uses. Thermometers may be disinfected with 70% isopropyl or ethyl alcohol (i.e. alcohol prep wipes). Allow to air dry before use. Staff will request that staff/parents/essential visitors to apply hand sanitizer before taking their temperature. If screening is conducted in an enclosed space and a physical distance of 2 meters cannot be maintained or plexiglass barrier not used, parents/guardians must also wear masks.
Screening Upon Entry
(1) Screening of Supervisor and Staff
The Supervisor must ensure that all staff are informed of, and sign off on, the screening policy prior to beginning work at Royal Montessori School. Active screening must be completed for all staff at the site each day. The Supervisor will develop the active screening schedule and assign staff to conduct active screening of parents/guardians and children for each day.
A Supervisor or designate will be onsite at Royal Montessori School at all times. The Supervisor will be the first staff to arrive at the centre. The Supervisor will self-screen at home using the COVID-19 Active Screening Form for Staff and will answer the screening questions in writing and complete the temperature check, to ensure she is well enough to report to work. If unable to report to work, the Supervisor will ensure a back up staff is called into work.
Once the Supervisor has completed the self-screening at home, she will arrive at the centre and complete active screening for the second staff to arrive at the site. Once screened, the second staff to arrive will confirm the written screening completed by the Supervisor. The Supervisor will then complete active screening for all staff. The Supervisor on duty will ensure that active screening is completed for all staff for every staffing shift.
Staff are required to stay home if they are experiencing ANY of the symptoms identified on the active screening form and to report their absence to their Supervisor immediately.
Any staff who arrive at the school and answer YES to ANY of the questions on the active screening form will be directed by the Supervisor not to enter the school and to return home immediately.
Any essential visitor or third-party vendor (such as caterers or cleaning services) granted entry into the school MUST also complete the daily active screening process prior to entering the site using the COVID-19 Active Screening Form for Essential Visitors and Vendors. Entry into RMS should only be permitted if there is a need to enter the setting.
Any third-party vendors (such as cleaning services) that arrive after-hours must self-screen prior to entering the site by completing the COVID-19 Active Screening Form for Essential Visitors and Vendors. They must also record their time of arrival and departure upon entering and leaving RMS. Staff must advise third-party vendors of proper hand hygiene and cleaning and disinfection practices when using the thermometer.
Royal Montessori School is responsible for maintaining daily attendance records of any essential visitor or vendor entering the centre and the approximate length of their stay. Records are to be kept on the premises for at least one month. Records (e.g. name, contact information, time of arrival/departure, screening completion/result, etc.) must be kept up-to-date and available to facilitate contact tracing in the event of a confirmed COVID-19 case or outbreak.
(2) Screening of Parents, Guardians and Children
The Supervisor must inform all parents/guardians whose children will be attending Royal Montessori School of the screening requirements prior to the family beginning.
Royal Montessori School strongly recommends that parents/guardians confirm their understanding of, and consent for, all screening requirements, using the Parent/Guardian COVID-19 Screening Agreement that will be sent out to all families before starting school.
The Parent/Guardian COVID-19 Screening Agreement to be provided to parents/guardians includes the following:
- Acknowledgement that children who are ill should not attend Royal Montessori School.
- Acknowledgement that children should not attend RMS if any member of their household is ill with COVID-19 related symptoms. Agreement that any child or his/her family members experiencing symptoms should be tested for COVID-19 before the family can return to RMS. Understanding of the information provided on the active screening procedure.
- Agreement to all screening requirements and to accurately respond to all screening questions, including the reporting of temperatures daily for all persons entering the school. Misrepresentation on any screening questions, including temperatures or masking fevers with medication could result in the termination of the child’s placement.
- Agreement to not administer any medication to their child that may mask the symptoms of illness, such as Tylenol or Advil, prior to dropping child off at the child care centre.
- Agreement to exclude child(ren) from Royal Montessori School immediately upon observing any signs or symptoms of illness in any family member until medically deemed able to return to care.
- Consent to provide copies of any of child(ren)’s COVID-19 test results to Royal Montessori School
Confidentiality of Personal Health Information Collected for COVID-19 Screenings
It is important to note that Peel Public Health:
- is required by Ontario’s Personal Health Information Protection Act (PHIPA) to respect and protect the privacy of the individuals being screened for COVID-19;
- will only disclose a positive case to a Royal Montessori School if it is needed to manage the exposure risk to others.
Royal Montessori School staff are required to protect all personal health information collected for the COVID-19 screenings and/or information provided by Peel Public Health regarding a positive COVID-19 test result to reduce exposure. Parent and child privacy are paramount; therefore we at Royal Montessori School and staff are encouraged to treat families in a respectful manner which protects the privacy of their family. COVID-19 screening results must only be shared with Peel Public Health. All screening documents completed must be stored in a secure area (i.e. locked office and filing cabinet). Privacy is everyone’s responsibility.
Re-entry Screening of Previously ILL Individuals Tested Negative for COVID-19
If a previously ill child, parent/guardian or staff person has:
- tested NEGATIVE for COVID-19; AND remained symptom-free for at least 24 hours,
they can return to Royal Montessori School (unless they have had close contact with a confirmed COVID-19 case or symptomatic person(s), in which case, they will need to self-isolate for 14 days from the last time they had close contact with the confirmed or suspected case).
The parent/guardian or staff person must provide a copy of the COVID-19 test result to Royal Montessori School Supervisor to verify the negative result. Upon return to the centre, the previously ill child must complete the re-entry screening conducted by screening staff over the phone with the parent/guardian using the COVID-19 Re-Entry Screening Form for Previously Ill Individuals. The Supervisor will conduct re-entry screening for previously ill staff.
If YES was answered to ANY of the questions in Step 2 of re-entry screening form, staff must refuse the individual entry into Royal Montessori School. The individual will need to self-isolate for 14 days from the last time they had close contact with the confirmed or suspected COVID-19 case.
If NO was answered to ALL questions in Step 2 of the re-entry screening form, staff may proceed with conducting active screening on the individual.
Note: Individuals tested positive for COVID-19 require direction from Peel Public Health on when they can return to the child care centre.
- The active screening policy and forms will be updated as advised by Peel Public Health. Documentation of the information collected during active screening must be recorded on the COVID-19 Active Screening Forms for Staff, Households, Essential Visitors and Vendors or the COVID-19 Re-entry Screening Form for Previously Ill Individuals in situations where previously ill individuals with a negative test result are returning to the centre. The Supervisor is responsible for ensuring that this information is recorded as required, maintained on the premises, and managed in accordance with the child care provider’s relevant privacy and document management practices as set out in the Child Care and Early Years Act (e. O. Reg. 137/15: at least three years from the date “the record” is made).